Job Details

GENERAL PURPOSE
To perform a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the police command staff, and assisting in the administration of the standard operating policies and procedures of the police department.
SUPERVISION EXERCISED
Employee has no supervisory responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Performs routine clerical and administrative work in providing customer assistance, cashiering, data processing, and bookkeeping.
Answers in-coming calls and routes callers or provides information as required.
Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
Assists in the procurement of department materials and supplies.
Assists in division budget preparation and tracking of expenditures; projects future expenditures.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other materials requiring judgment as to content, accuracy, and completeness.
Acts as custodian of departmental documents and records.
Prepares Grand Jury case reports, case books for department personnel and prosecutors.
Maintains filing systems, control records and indexes using moderate independent judgment; manages accreditation files and schedules.
Maintains confidentiality of sensitive information.
Perform other duties as assign
REQUIRED MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE:
1. Graduation from high school or equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping; and
2. Two (2) years of increasingly responsible related experience, or
3. Any equivalent combination of related education and experience;
KNOWLEDGE, SKILLS AND ABILITIES:
1. Working knowledge of modern office practices and procedures;
2. Working knowledge of computers and electronic data processing;
3. Knowledge of basic accounting principles and practices;
4. Skilled in operations of listed tools an equipment;
5. Ability to effectively meet and deal with the public;
6. Ability to communicate effectively orally and in writing;
7. Ability to handle stressful situations;
8. Ability to prepare monthly and yearly reports;
9. Ability to maintain regular and punctual attendance.
SPECIAL REQUIREMENTS
1. Must pass a thorough background investigation.
2. Must have a valid driver's license by date of hire.
3. Must obtain and maintain a Texas Driver's License within 60 days of hire.
4. Ability to obtain Notary Public License.
TOOLS AND EQUIPMENT USED
Telephone, personal computer including Microsoft Office Suite software, copy machine, postage machine, fax machine, calculator, and typewriter.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.