Job Details

Salary: $14.70 Hourly
Location : Killeen-Central Campus
Job Type: Full Time Hourly
Job Number: 202500091
Division: Finance Administration
Department: Accounts Payable
Opening Date: 02/25/2026
Closing Date: 3/13/2026 11:59 PM Central

Summary of Position

The Accounts Payable Specialist plays a critical role in the Finance Division by ensuring timely and accurate processing of vendor invoices, employee reimbursements, payroll garnishments, and tax payments. This position handles complex financial transactions, maintains audit-ready records, and provides backup support for supervisory duties in the absence of the Accounts Payable Supervisor. The Specialist collaborates with vendors, staff, and auditors to uphold compliance with institutional policies and regulatory requirements.

Education and Experience

A high school diploma or GED required with six years financial or bookkeeping experience.
OR
Certification / successful completion of relevant trade school (30 credit hours) with four years' financial or bookkeeping experience.
OR
Associate's degree and one year wage earning financial or bookkeeping experience
OR
Bachelor's Degree and six months financial or bookkeeping experience

Knowledge Skills and Ability

• Strong mathematical and analytical skills, with the ability to interpret data and solve complex problems accurately.
• Proficient in numeric data entry with speed and accuracy; experience using 10-key calculator or numeric keypad preferred.
• Proficient in Microsoft Office Suite skills in Excel, Word and Adobe Acrobat.
• Experience with ERP software such as Ellucian Colleague preferred.
• Proficient in processing complex invoice vouchers, including manual vouchers, and vouchering credit card statements.
• Exceptional organizational skills and knee attention to detail, ensuring accuracy and efficiency in all tasks.
• Ability to step in and support supervisory responsibilities when required, ensuring continuity of operations.
• Maintains professionalism and discretion at all times, with a strong commitment to providing excellent customer service.
• Ability to work accurately under pressure and in a deadline-driven environment.

Essential Functions

• Process vendor invoices, payroll garnishments, employee travel, and educational benefit reimbursements accurately and timely.
• Prepare and remit State and local tax payments with regulatory requirements.
• Voucher complex bookstore invoices, credit card statements, and manual checks for accurate financial recording.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain well-organized electronic records, including check copies and paid invoices, readily available for audit purposes.
• Utilize Ellucian Colleague (or similar ERP system) to enter, process, and reconcile financial transactions.
• Respond professionally to inquiries from vendors, staff, and auditors via telephone and email. Responsible for proofing batches and verifying the accuracy of checks prior to finalizing for mailing or ACH processing.
• Provide backup to the Accounts Payable Manager by completing designated tasks in their absence.
• Advise departments on Accounts Payable policies and procedures when necessary, Support internal and external audits by preparing and providing the required supporting documentation.
• Assist manager with annual reporting requirements.
• Verify W9s forms for accuracy and completeness prior to invoice processing.
• Complete the check issuance process, including printing, proofing, and distribution.
• Perform other duties as assigned or approved by the Accounts Payable Manager or Director.

EEO Statement

Central Texas College District and its operating units, divisions and sponsored activities prohibits discrimination on the basis of any protected class including, but not necessarily limited to race, color, gender, national origin, age, religion, genetic information, disability, veteran status, sexual orientation, gender identity or transgender status. Inquiries about Title IX, sexual misconduct can contact the Title IX Coordinator, Larry Murphy through email to or call 254-###-####.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, educational benefits, holidays, vacation, and sick leave. Full-time employees participate in the Teachers Retirement System of Texas (TRS). To learn more details, visit our benefits page
01

What is the highest level of degree attained or conferred? (Must attach transcript with degree conferred date)

• High School Diploma/GED only
• Certificate of Completion or 30 college credits
• Associates Degree
• Bachelor's Degree
• Master's Degree
• I do not have a GED or High School Diploma

02

How many wage-earning years of financial or booking experience do you have such as bookkeeper, cashier, teller, accounts receivable or accounts payable, invoicing, recording deposits/revenue?

• No Experience
• Less than 1 Year Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• 5 Years Experience
• 6 Years Experience
• More than 6 Years Experience

03

Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?

• I do not have enough skills to meet the definition of Basic level below.
• Basic
• Intermediate
• Advanced

04

Do you have experience with ERP software?

• Yes
• No

05

Do you have experience using Colleague data system?

• Yes
• No

06

Do you have experience with processing complex invoice vouchers or credit card statements?

• No I do not have this specific experience
• Yes I have this experience

07

I confirm that I have attached a copy of my transcripts showing conferred date of degree if I selected anything above a HS Diploma/GED on my application.

• Yes
• No

08

Are you a Veteran of the US Armed Forces?

• Yes
• No

Required Question