Job Details

Salary: $13.59 Hourly
Location : Killeen-Central Campus
Job Type: Full Time Hourly
Job Number: 202500007
Division: Workforce Career Technology
Department: Industrial Technology-Admin
Opening Date: 02/25/2026
Closing Date: 3/6/2026 11:59 PM Central

Summary of Position

The Department Assistant provides essential administrative support to the Department Chair, ensuring the smooth operation of departmental activities. This role is vital to maintaining an organized and efficient working environment and facilitating communication within the department. The Department Assistant is responsible for a wide range of administrative and clerical tasks, including data management, report generation, scheduling, and initiating and tracking purchase orders. Additionally, the Department Assistant may direct the work of student workers/temporary employees. The successful candidate must demonstrate professionalism and discretion, focusing on constructive collaboration.
Education and Experience

High School or GED required. Associate's degree preferred.--Six years wage earning clerical experience or certification / successful completion of relevant trade school (30 college credits) and two years wage earning clerical experience or Associates Degree and one year wage earning clerical experience is required.

Knowledge Skills and Ability

• Relevant experience in office administration or office management, with a demonstrated ability to efficiently handle a broad range of administrative tasks.
• Proven experience in handling confidential information and utilizing office software is also essential.
• Knowledge of Computer hardware and software and technology
• Knowledge of general office procedures and best practices in administrative support and basic data management and record-keeping practices
• Structure and content of the English language skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Manage time effectively, prioritize tasks, and meet deadlines
• Prepare and deliver information in an organized, logical way
• Supervise and mentor students in work study program
• Work effectively with faculty, students, and industry partners
• Operate and troubleshoot office equipment
• Ability to anticipate and resolve administrative issues before they escalate
• Pay attention to detail and communicate clearly, concisely, and courteously in written and verbal format
• Maintain focused attention on tasks over time and accurately remember information, procedures, and details while adapting to a changing environment.

Essential Functions

Administrative and Office Support:

• Manage overall office organization and ensure compliance with institutional policies and standards.
• Maintain scheduling and event calendars.
• Retrieve, route, and distribute department mail.
• Answer phones, greet visitors, and direct inquiries.
• Inventory and track office supplies, ensuring timely reordering of new materials.
• Maintain a professional work environment, which includes (but is not limited to) establishing work procedures and schedules; sharing information useful for effective and efficient operations; and communicating effectively.
• Records and Information Management: Create, maintain, and enter information into databases.
• Process and maintain accurate documentation for student enrollments.
• Proofread and edit correspondence, reports, and records.
• Budget and Financial Tracking: Track program budgets and provide monthly updates.
• Prepare and track purchase orders and invoices. Work with the Grants office to ascertain information to make purchases using grant funds.
• Meeting and Event Coordination: Schedule meetings, send invitations and reminders, and confirm meetings.
• Prepare and distribute agendas and meeting minutes.
• Coordinate special meetings and events; participate in campus meetings and events as needed.

Communication and Correspondence:

• Generate routine correspondence and distribute it appropriately.
• Proofread and edit correspondence, reports, and records.
• Collaborate with internal and external stakeholders to ensure completion of tasks and activities.
• Process all information with discretion and prudence.

Faculty and Staff Support:

• Arrange travel for department faculty and staff as needed.
• Process work orders. Collect, review, and send for printing workbooks for each program area.

Blackboard Student Management:

• Manage student enrollment and removal in Blackboard according to established procedures.
• Maintain and update the department's orientation/information Blackboard course.
• Supervision of Student Workers and Temporary Employees: Direct the work of student workers and temporary employees.
• Prepare department reports of varying complexity and frequency.
• Ensure reports are completed on time and are accurate.
• Perform other duties as assigned by the Department Chair, ensuring compliance with institutional standards and discretion at all times.

EEO Statement

Central Texas College District and its operating units, divisions and sponsored activities prohibits discrimination on the basis of any protected class including, but not necessarily limited to race, color, gender, national origin, age, religion, genetic information, disability, veteran status, sexual orientation, gender identity or transgender status. Inquiries about Title IX, sexual misconduct can contact the Title IX Coordinator, Larry Murphy through email to or call 254-###-####.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, educational benefits, holidays, vacation, and sick leave. Full-time employees participate in the Teachers Retirement System of Texas (TRS). To learn more details, visit our benefits page
01

What is the highest level of degree attained or conferred?

• High School Diploma/GED only
• Certificate of Completion or 30 college credits
• Associates Degree
• Bachelor's Degree
• Master's Degree
• I do not have a GED or High School Diploma

02

How many years of clerical/administrative assistant experience do you have in the workforce?

• No Experience
• Less than 2 Years Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• 5 Years Experience
• 6 Years Experience

03

How many years customer technical experience do you have troubleshooting issues with online LMS such as Blackboard?

• No Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• More than 4 Years Experience

04

Do you have experience in previous jobs directly related to being able to use excel?

• Yes
• No

05

Are you a Veteran of the US Armed Forces?

• Yes
• No

06

Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?

• I do not have enough skills to meet the definition of Basic level below.
• Basic
• Intermediate
• Advanced

07

How many years of experience do you have with a software system that pulls data for statistical reporting such as Pivotlink or Informer?

• No Experience
• Less than 1 Year
• 1 Year Experience
• 2 Years Experience
• More than 2 Years Experience

08

How many years of experience do you have in purchasing, including submitting/processing requisitions for supplies/equipment?

• No Experience
• Less than 1 Year Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• More than 3 Years Experience

09

How many years of experience do you have with budgetary and/or fiscal related processes such as preparing travel requisitions, filling purchase orders, running budget reports, ordering supplies/materials and conducting equipment inventory?

• No Experience
• Less than 1 Year Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• More than 4 Years Experience

Required Question