Job Details

Description

Deputy City Secretary

Under general supervision, assists with all functions of the City Secretary's Division and assumes all responsibilities of the City Secretary in their absence.

The employee will have the responsibility of:

• Performing routine administrative work in answering phones, receiving the public, and providing citizen assistance, and cashiering

• Preparing requisitions, receiving goods, verifying, and processing payments to vendors

• Assisting the City Secretary with the implementation and management of various software applications including maintaining efficient processes and user access

• Creating, publishing, and distributing city council agendas and packers through agenda software and in accordance with the Texas Open Meetings Acts

• Performing accurate recording of the city council meetings

• Assisting the City Secretary in serving as the records management officer, retention officer, and official of city and public records

• Assisting with administering the issuance of various municipal permits and deeds

• Assisting with administering joint municipal, county, school district and college district elections, including early voting, election day and related duties

• Ensuring compliance with Texas Local Government Laws, Texas Election Code, and other election rules

• Assisting board, commission, and committee liaisons with required training and paperwork

• Assisting with coordination and management of the application process and appointment of citizen boards, commissions, and committees

As an employee with the city of Killen some benefits are:

• Health insurance from Blue Cross Blue Shield of Texas

• Dental and Vision insurance

• Life insurance

• Retirement through TMRS (Optional 4579(b) Accounts)

• Paid Vacation and Sick Leave

• 13 paid holidays

• Wellness Events & Free Gym Membership

Required Minimum Qualifications

Education and Experience:

• Graduation from a two-year college program, preferably with special focus in business management, records management, public administration, or a closely related field; and

• Two (2) years of related experience; or

• Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis

Special Requirements:

• Must have a valid Texas driver's license by date-of-hire

• Must obtain Texas Municipal Clerk Certification within 3 years of hire

• Must be bondable