Job Details

Office Manager

Gill Construction is looking for a highly organized, dependable, and proactive Office Manager to help bring structure, consistency, and support to the day-to-day administrative side of the business.

We are looking for someone who can take ownership of the administrative backbone of the company, help manage workflows, support bookkeeping and office coordination, and reduce the daily operational burden on leadership.

This role is ideal for someone who thrives in a fast-paced environment, enjoys creating order, and can operate with minimal day-to-day supervision.

What You'll Be Responsible For

Bookkeeping & Financial Administration

• Manage receipts, invoices, and day-to-day bookkeeping support
• Assist with QuickBooks and financial tracking
• Help maintain organized job costing and cost-control documentation
• Ensure administrative and financial records are accurate and up to date

Office & Operations Coordination

• Oversee day-to-day office operations and administrative workflows
• Help create structure, organization, and consistency across the office
• Coordinate internal administrative tasks and follow-through
• Support leadership by reducing the need for constant oversight and coordination
• Maintain organized systems, files, and operational processes within the office

Lead Flow & Front Office Support

• Help manage incoming leads and related follow-up processes
• Oversee front office communication systems and phone coverage
• Coordinate administrative support related to customer inquiries and scheduling
• Ensure leads, communication, and follow-ups are handled professionally and efficiently
• Serve as a welcoming and professional first point of contact for clients and vendors

Qualifications

• 3-5 years of experience in office management, administrative support, bookkeeping, or operations coordination
• Strong verbal and written communication skills
• Professional and confident phone presence
• Experience with QuickBooks or similar bookkeeping/accounting software
• Highly organized with strong follow-through and attention to detail
• Comfortable managing multiple priorities in a fast-paced environment
• Ability to take ownership and problem-solve without constant direction
• Strong computer and systems skills, including Google Workspace and Microsoft Office
• Construction industry experience is a plus, but not required
• Previous experience supporting construction operations, scheduling, or project coordination is preferred

What Success Looks Like

• The office runs in a more organized, efficient, and proactive way
• Leadership spends less time on day-to-day administrative coordination
• Leads and administrative workflows are consistently followed through
• Financial and bookkeeping-related tasks stay organized and accurate
• Communication and operational support improve overall team efficiency

Why Join Gill Construction

• $50,000 - $60,000 base salary based on experience
• Performance-based bonuses tied to project success and company growth
• Team culture built on ownership, respect, and follow-through

If you are organized, dependable, proactive, and looking for a long-term opportunity with a growing construction company in Nolanville, Texas, we'd love to hear from you.