Job Details

JOB TITLE: Academic Dean Secretary

HOUR STATUS: Nonexempt

REPORTS TO: Associate Principal

PAY GRADE: CP4/226 Days/8 hrs

DEPT./SCHOOL: CCHS

DATE REVISED: 04/2026

Primary Purpose

Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

Qualifications

Education/Certification

High school diploma

Special Knowledge/Skills

• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Knowledge of basic accounting principles
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Minimum Experience

Two years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties

• Assist students, teachers, and parents as needed.
• Prepare written correspondence, forms, purchase orders, requisitions, schedules, and reports using typewriter or personal computer, and properly route.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files to include inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain a record of campus budget and account(s).
• Prepare and make cash deposits for activity account(s); may be responsible for maintenance of activity checkbook and ledger.
• Receive, store, and issue supplies and equipment.
• Assume responsibility for or assist with entering of campus PEIMS data using on-line terminal.
• Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested, using typewriter and personal computer.
• Maintain a daily faculty and staff attendance log and the records for substitute teachers.
• Arrange for substitute teachers.
• Maintain school calendar of events.
• Schedule meetings and appointments and maintain calendar for principal.
• Maintain personnel time records to include sick leave, vacation, and special requests; compile information and submit to the central business office.
• Maintain a log of visitors to the school.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Update handbook, policy manuals, and other documents as needed.
• Maintain confidentiality.

Equipment Used

Personal computer, typewriter, printer, calculator, copier, and fax machine.

Working Conditions

Mental Demands

Reading; ability to perform basic arithmetic, communicate effectively (verbal and written), operate a computer; and maintain emotional control under stress.

Physical Demands / Environmental Factors

Repetitive hand motions; prolonged use of computer; frequent interruptions in work.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices. For inquiries regarding the non-discrimination policies, contact: Executive Director of Human Resources, (254) 547-1227, 408 S. Main, Copperas Cove, TX 76522