Job Details

Salary: $12.51 Hourly
Location : Killeen-Central Campus
Job Type: Full Time Hourly
Job Number: 202500276
Division: Workforce Career Technology
Department: Office Technology
Opening Date: 08/12/2026
Closing Date: 8/18/2026 5:30 PM Central

Summary of Position

Responsible for providing advanced administrative support to the Department Chair, ensuring the smooth operation of departmental activities. This role is vital in maintaining an organized and efficient working environment and facilitating communication both within and outside the department. Additionally, responsible for a wide range of complex administrative and clerical tasks, including data management, report generation, scheduling, and initiating and tracking purchase orders. The Office Assistant II exercises independent judgment and initiative in coordinating departmental operations, preparing reports for compliance and accreditation, and managing data essential to budget tracking and program evaluation. The incumbent serves as a key point of contact for faculty and staff, ensuring the efficient flow of information and the effective implementation of departmental procedures.
Education and Experience

High school or GED required.--Four years wage earning clerical experience, or certification / successful completion of relevant trade school (30 college credits) and one-year wage earning clerical experience related to office administration or office management, with a demonstrated ability to efficiently handle a broad range of administrative tasks. Proven experience in handling confidential information and utilizing office also essential. Associate's Degree preferred.
Knowledge Skills and Ability

Knowledge

• Computer hardware and software and technology
• Advanced proficiency in Microsoft Office Suite and database or online scheduling
• systems
• General office procedures and best practices in administrative support
• Basic data management and record-keeping practices
• Structure and content of the English language
• Institutional processes related to budgeting, purchasing, and compliance
• FERPA and confidentiality regulations
• Use of database systems and spreadsheet software for data analysis and reporting

Skills

• Maintain confidentiality and handle sensitive information with discretion
• Manage time effectively, prioritize tasks, and meet deadlines
• Manage and analyze departmental data, budgets, and reports
• Coordinate multiple projects and departmental functions simultaneously
• Prepare and deliver information in an organized, logical way
• Foster constructive and collegial relationships with faculty, students, and staff
• Operate and troubleshoot office equipment

Abilities

• Establish efficient administrative systems to enhance departmental productivity and
• student support
• Anticipate and resolve administrative issues before they escalate
• Work independently and exercise sound judgment in decision-making
• Pay attention to details
• Communicate clearly, concisely, and courteously in written and verbal format
• Maintain focused attention on tasks over time and accurately remember information,
• procedures, and details
• Adapt to changing priorities and manage multiple tasks simultaneously
• Interpret and apply complex policies, procedures, and regulatory guidelines.
• Support accreditation, grant, and program review activities through data collection and report preparation
• Collaborate across departments to ensure compliance with institutional timelines and reporting requirements.

Essential Functions

• Administrative and Office Support: Manage overall office organization and ensure compliance with institutional policies and standards. Maintain scheduling and event calendars. Retrieve, route, and distribute department mail; Answer phones, greet visitors, and direct inquiries. Inventory and track office supplies, ensuring timely reordering of new materials. Maintain a professional work environment, which includes (but is not limited to) establishing work procedures and schedules; sharing information useful for effective and efficient operations; and communicating effectively.
• Records and Information Management: Create, maintain, and enter information into databases. Process and maintain accurate documentation for student enrollments. Proofread and edit correspondence, reports, and records.
• Budget and Financial Tracking: Track program budgets and provide consistent updates. Prepare, track, and process purchase orders and invoices. Work with the Grants office to ascertain information to make purchases using grant funds.
• Meeting and Event Coordination: Schedule meetings, send invitations and reminders, and confirm meetings. Prepare and distribute agendas and meeting minutes. Coordinate special meetings and events; participate in campus meetings and events as needed.
• Communication and Correspondence: Generate routine correspondence and distribute it appropriately. Proofread and edit correspondence, reports, and records. Collaborate with internal and external stakeholders to ensure completion of tasks and activities. Process all information with discretion and prudence.
• Faculty and Staff Support: Arrange travel for department faculty and staff as needed. Process work orders. Coordinate departmental scheduling of courses, classrooms, and faculty assignments. Provide timely reporting of matters related to enrollments (i.e., census rolls, final grades, etc.). Process compensation documents for overloads.
• Reporting: Prepare department reports of varying complexity and frequency. Ensure reports are completed on time and are accurate. Assist with preparation of materials and data for accreditation, compliance, and program review.
• Other Duties as Assigned: Perform other duties as assigned by the Department Chair

EEO Statement

Central Texas College District and its operating units, divisions and sponsored activities prohibits discrimination on the basis of any protected class including, but not necessarily limited to race, color, gender, national origin, age, religion, genetic information, disability, veteran status, sexual orientation, gender identity or transgender status. Inquiries about Title IX, sexual misconduct can contact the Title IX Coordinator, Larry Murphy through email to or call 254-501-3028.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, educational benefits, holidays, vacation, and sick leave. Full-time employees participate in the Teachers Retirement System of Texas (TRS). To learn more details, visit our benefits page
01

What is the highest level of degree attained or conferred? (Must attach transcript with degree conferred date)

• High School Diploma/GED only
• Certificate of Completion or 30 college credits
• Associates Degree
• Bachelor's Degree
• Master's Degree
• I do not have a GED or High School Diploma

02

How many years full-time wage-earning administrative experience do you have in a customer service environment? (Must be supported by positions on application/resume)

• No Experience
• Less than 1 Year Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• More than 4 Years Experience

03

How many years of wage earning clerical or customer service experience do you have in the workforce?

• No Experience
• 6 Months Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• 5 Years Experience

04

Please rate your computer skills and ability to learn new systems:

• Low-Do not easily learn new software systems
• Moderate-Can learn new systems with training
• Advanced-Easily understand and learn new automated processes/software systems

05

Please select the statement that best describes your level of experience using Microsoft Outlook to manage calendars, including scheduling appointments, coordinating meetings, and performing other calendar management functions.

• I have no experience using Outlook for calendar management.
• I have basic experience using Outlook to view calendars and create simple appointments or accept meeting invitations.
• I have working experience using Outlook to schedule meetings, create recurring appointments, and manage my own calendar.
• I have advanced experience using Outlook to coordinate meetings, manage shared calendars, and schedule appointments for multiple individuals.
• I have extensive experience using Outlook to manage complex calendars, coordinate schedules for teams or executives, and use advanced calendar features such as delegation and resource scheduling.

06

How many years of experience do you have with budgetary and/or fiscal related processes such as preparing travel requisitions, filling purchase orders, running budget reports, ordering supplies/materials and conducting equipment inventory?

• No Experience
• Less than 1 Year Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years Experience
• More than 4 Years Experience

07

Are you a Veteran of the US Armed Forces? (Must upload DD214 to application you are submitting)

• Yes
• No

Required Question