Job Details

Registrar - JH

Exemption Status/Test: Nonexempt

Reports to: Principal

Pay Grade: CP 4

Dept./School: Assigned Campus

Work Days Scheduled: 202

Hourly pay range minimum is $16.76; pay based upon experience; will work 7.5 hours daily, normally work 202 days annually

Primary Purpose

Responsible for maintaining student academic records at the campus level under minimal supervision. Process student grades. Will process student enrollment, transfers, and withdrawals for the campus.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Ability to use software to develop or maintain spreadsheets and databases and do word processing

Proficient keyboarding and file maintenance skills

Basic math skills

Strong organizational, communication, and interpersonal skills

Experience:

3 years clerical experience

Major Responsibilities and Duties

Records, Reports, and Correspondence

1. Maintain student academic records and process requests for information. Process new student records, including records from other schools.
2. Process new student records, including records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
3. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
4. Prepare and distribute University Scholastic League (UIL) eligibility lists.
5. Assist campus administration and counselors with the preparation of reports and student data information.
6. Compile, maintain, and file all reports, records and other documents as required.

Other

1. Maintain confidentiality of information.
2. Follow district safety protocols and emergency procedures.
3. Other duties as assigned.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.