Job Details

Description

Executive Assistant (Public Works)

This position provides support to the Executive Director of Public Works by effectively managing his/her schedule and performing a wide variety of responsible, complex, and confidential administrative, secretarial, analytical, and research duties.

The employee will have the responsibility of:

• Providing professional administrative support to the Executive Director of Public Works and Assistant Director of Public Works and keeping abreast of Department and Division activities.

• Assisting in the development and implementation of short- and long-range plans and goals for the Public Works Department

• Conducting complex and routine administrative, organizational, regulatory compliance, tracking, and scheduling assistance for the Department; Preparing, editing and distributing a variety of correspondence to include reports, forms, and other documents, on behalf of the Department; Reviewing the daily reports from the divisions and provides a consolidated summary report daily.

• Monitoring and researching new trends, technologies and products in public works profession and utilize that information to summarize and recommend more efficient and cost-effective solutions

• Performing complex administrative, organizational, regulatory compliance and scheduling assistance for the Public Works Department

• Assisting with annual budget creation, preparation, and implementation; monitoring and reconciling budget revenue and expenditures throughout the fiscal year

• Preparing requests for quotation, obtains purchase orders and processing invoices for payment using Microsoft Office Suite and the HTE software

• Developing, coordinating, and maintaining record keeping and filing systems and personnel records. Creating and maintaining a system for organizing and storing both electronic and hard copy information and records and ensures compliance with record retention policies and procedures

• Coordinating activities, programs and meetings between divisions, departments, citizens, City Council, and federal, state, and local entities

As an employee with the city of Killeen some benefits are:

• Health insurance from Blue Cross Blue Shield of TX

• Dental and Vision insurance

• Life insurance

• Retirement through TMRS (Optional 4579(b) Accounts)

• Paid Vacation and Sick Leave

• 13 paid holidays

• Wellness Events & Free Gym Membership

Required Minimum Qualifications

Education and Experience:

• Graduation from high school or equivalent; and

• Two (2) years of increasingly responsible related administrative support experience; or

• Any equivalent combination of related education and experience.

• Internal Association of Administrative Professionals (IAAP) certification or equivalent preferred

Special Requirements:

• Applicant must have a valid Texas driver's license by date of hire and comply with City of Killeen driving policy